Data Notebooks

Life has been a rollercoaster in the Bookworm House lately. My favorite {I know... but she is.} student is losing her brave battle with leukemia. My husband's grandmother is also in failing health. We were called home this past weekend to say our goodbyes. Since then, both of them have continued to improve somewhat. I don't understand this plan, but I am thankful for any time I can spend with both of them. Your prayers are both coveted and appreciated.

Not how you expected this post to start, right? On to data notebooks!

Our school piloted the 7 Habits last year, and we have gone "schoolwide" this year. This includes data notebooks. We are departmentalized 1st-5th grades, and each teacher is require to track a few different things:

 - Guided Reading Progress
 - Reading Fluency
 - Sight Word Recognition
 - Letter Recognition

 - Fact Fluency
 - Number Recognition

 - Mock CRCT scores (3 times a year)

These requirements are differentiated according to each child's needs. For example, a student who doesn't know all of their sight words is not ready to have their reading fluency tracked. Another child may already know all of their addition and subtraction facts and is ready to begin tracking their multiplication fact progress.

I'm including most of the forms we use to keep track of all this student data. I'll post the math forms in a separate post. I'm still converting some of them to PDFs. :)

Guided Reading Progress (K-5)

Fluency (K-2)

Fluency (3-5)

Sight Words (in order of difficulty)






Letter Recognition

Mock CRCT Graphs

I hope this helps! Let me know if you have any questions!


  1. LOVE this! Especially the sight word lists. THANKS for sharing!!!

  2. Love the sight word documents! Thank you! What passage do you use to measure fluency? All these data sheets are great.

  3. One more question: do you time the students on the sight word pages? Or is it that the student tries saying all the words and you mark the incorrect ones?

  4. Wow, thanks for sharing these! The reading program I'm using apparently doesn't care about assessment so it's good to have these resources! Yeah!

    Marvelous Multiagers!

  5. @Teacher -

    We use passages from Reading A-Z to time students for fluency. I can do a post on free fluency sites if that would be helpful, though!

    I don't time the kids on sight words, although if it takes longer than 3-5 seconds for them to recognize the word, it's probably not "etched" in their brain yet. :) The student can color in the words they recognize once we've gone through all the words. I'll post a copy of the student sight word sheets. I don't know why I didn't think of that before! :)

  6. What a great post! I am using data notebooks for the first time this year. How often do you look at their notebooks?

  7. I am so sorry to read that you're going through such a painful time. May you be covered in peace as you heal from your heartbreak.

    The Corner On Character

  8. Hi! I nominated you and your wonderful blog for “The Versatile Blogger” award. Go to The Teaching Thief for more info. :) ~Amanda

  9. So sorry to hear about your student and husband's grandmother :( Will say a little prayer... ON a brighter not, I just read Amanda's comment above, and I too, am bestowing the Versatile Blogger Award upon you and your wonderful blog. Please visit my blog to get the award pic, the rules, and pay this award forward to 15 other worthy bloggers such as yourself!

    Here is the URL:


    Happy Blogging!

  10. Thanks for all the great ideas! I gave you the I Heart Your Blog Award.
    Pitner's Potpourri

  11. These are great! Thank you!!! :)